School / Organization Terms
Effective Date: [EFFECTIVE DATE] Last Updated: [LAST UPDATED] Version: 2.0
These terms apply to schools, educational institutions, nonprofits, and other organizations ("Organization") that receive disbursements, administer accounts, or participate on KidStarter. These terms form part of the Agreement (see Terms of Service).
1. Authorized Representatives
1.1. You confirm that all individuals acting on behalf of your Organization on the Service ("Authorized Representatives") have proper authority to bind the Organization and to act on its behalf.
1.2. You are responsible for the actions of your Authorized Representatives on the Service and agree to maintain up-to-date records of authorized personnel.
1.3. You will promptly revoke access for any individual who is no longer authorized to act on behalf of your Organization.
2. Verification
2.1. You agree to provide verification evidence as requested by KidStarter, which may include:
- institutional email or domain verification;
- authorization letter on official letterhead;
- government registration or charity registration documents;
- proof of tax-exempt status (if applicable);
- organizational chart or authorized signatory list.
2.2. You agree to cooperate with KidStarter's ongoing verification, audit, and fraud prevention processes.
2.3. KidStarter may suspend or restrict access to your Organization's account if verification cannot be completed or if discrepancies are identified.
3. Disbursements
3.1. Funds are disbursed to the Organization or directly to approved vendors for eligible educational expenses, in accordance with the Disbursement Policy.
3.2. Disbursements are subject to:
- completion of verification;
- submission of required documentation (invoices, purchase orders, delivery confirmations);
- compliance and sanctions screening;
- resolution of any disputes or holds.
3.3. You agree to use disbursed funds exclusively for the stated educational purpose of the Campaign and to provide documentation of use upon request.
3.4. Misuse of disbursed funds may result in clawback, account suspension, and reporting to authorities.
4. Data Processing Relationship
4.1. Where KidStarter processes Personal Data on behalf of your Organization in connection with the Service, the relationship is governed by the Data Processing Addendum.
4.2. Where KidStarter and your Organization independently determine the purposes and means of processing (e.g., KidStarter processes data for platform operations while the Organization processes data for its educational mission), the parties act as independent controllers. Each party is independently responsible for compliance with applicable data protection laws with respect to its own processing activities.
4.3. Where the parties jointly determine purposes and means of processing, they will enter into a joint controller arrangement as required under GDPR Article 26 or equivalent provisions.
4.4. You will ensure that you have a lawful basis for any Student data you share with KidStarter and that all required notices and consents have been obtained.
5. Compliance
5.1. You will comply with all applicable laws and regulations, including:
- data protection laws (GDPR, UK GDPR, COPPA, PIPEDA, and applicable state/provincial laws);
- child safeguarding requirements;
- procurement and financial management policies;
- anti-bribery and anti-corruption laws;
- tax and reporting obligations.
5.2. You are responsible for ensuring that your internal policies align with KidStarter's requirements, including the Safety & Child Protection Policy and Community Guidelines.
6. Records and Audit
6.1. You will retain supporting records of how disbursed funds were used (receipts, invoices, purchase orders, delivery confirmations) for a minimum of 7 years or such longer period as required by applicable law.
6.2. You will provide records to KidStarter on reasonable request for compliance verification, dispute resolution, or audit purposes.
6.3. KidStarter reserves the right to conduct or commission audits (including third-party audits) of your use of disbursed funds, subject to reasonable notice and confidentiality protections.
7. Indemnification
7.1. Your Organization agrees to defend, indemnify, and hold harmless KidStarter and its affiliates, officers, directors, employees, and agents from and against all claims, damages, losses, liabilities, costs, and expenses (including reasonable legal fees) arising from or in connection with:
- misuse of disbursed funds;
- breach of these Organization Terms or the Agreement;
- your Organization's failure to comply with applicable law, including data protection and child safeguarding requirements;
- unauthorized actions by your Authorized Representatives;
- any claim by a Student, guardian, or third party related to your Organization's participation.
8. Insurance
8.1. KidStarter recommends that your Organization maintain appropriate insurance coverage, including general liability, professional liability, and cyber/data breach insurance, proportionate to your operations and the volume of Campaigns managed through the Service.
8.2. KidStarter does not provide insurance to Organizations and is not liable for losses not covered by your Organization's insurance.
9. Suspension and Termination
9.1. KidStarter may suspend or terminate your Organization's access for: non-compliance with these terms, failure to provide required documentation, misuse of funds, fraud, or safety concerns.
9.2. Upon termination, pending disbursements may be held, redirected, or refunded in accordance with the Disbursement Policy and Refunds Policy.
10. Contact
General Support: [SUPPORT EMAIL] Privacy Inquiries: [PRIVACY EMAIL] Disbursement Inquiries: [SUPPORT EMAIL]